Tool for booking videoconferences

We are pleased to announce the launch of a new tool that allows students to access their teacher's calendar to book a videoconference.

To enable the option for each teacher to schedule their calendars and for students to make booking requests, you must follow these steps:

1) Enable the new add-on “Videoconference booking”, which you'll find in the platform's “Settings”:

2) Enable the tool for the group of students to whom we want to grant access to schedule videoconferences or tutoring sessions with one of their teachers.

From here, we can optionally set a limit on the number of reservations per student during the school year, as well as choose whether to send a reminder email by default for booking videoconferences:

Once the add-on is activated, a submenu called “VC booking” will appear on the Videoconferences screen, where you can manage various settings:

• Creating the calendar, whose schedule will be visible to our students when they book a time slot. Each teacher will manage his own agenda/s:

From there, in addition to setting our availability, we can configure all the settings for creating videoconferences: the name of the calendar, the integration to use, the duration, the minimum advance notice required for students to book., the days of the calendar we want to show students, the break time between videoconferences, and the group or groups of students who will have access to our calendar:

• Indicate any absences on a specific day or at a specific time within the time slots we have previously created, so that they do not appear as available in the calendar displayed on the campus:

• Manage booking requests submitted by students: if accepted, the videoconference will be automatically created:

If it is rejected, an automatic message will be sent to the student with a brief explanation (editable):

On the campus, in courses where the booking tool has been enabled, learners will see a new button that allows them to book videoconferences with their assigned teacher. The number of available slots will also be displayed, in case they have any limitations:

To reserve a slot in the teacher's calendar, simply log in to view the available slots and select the preferred day and time:

Once the booking is made, it will appear in the agenda until the teacher accepts it:

In addition, we have also updated our WordPress plugin so that you can manage the purchase of videoconference reservations through the store. Both the plugin and the updated documentation are available for download in the “Add-ons” section of the platform.